Job Vacancy – Finance and Administration Officer

  Duma Works wrote this on
August 7, 2018 | No Comments

Duma Works is recruiting a Finance and Administration Officer for a social enterprise in Nairobi. The company provides early childhood solutions in East Africa.

The Position

The Finance & Administration Officer is a management role that will be integral in strategic decisions and be responsible for designing & implementing the key financial policies, procedures and systems required to help manage the company’s financial operations. In addition, the successful candidate will be tasked with formalizing administration systems, managing high-­‐value projects in the areas of Human Resources & IT to help the company grow. This is a tremendous opportunity for an up & coming local leader to play a critical role in enhancing the internal capacity and growing the impact of an exciting & internationally recognized social enterprise.

Essential Duties & Responsibilities

You will be joining a fast-­‐paced start-up environment where the Finance & Admin Officer will have an opportunity to take on significant responsibility and show initiative to tackle many different challenges thrown their way!

A. Financial Management & Accounting (50%)

  • Design & implement key financial management controls, policies & procedures
  • Ensure consistent financial tracking, both in the field & office, including developing tools & training
  • Keep up-­‐to-­‐date chart of accounts using online accounting systems (Quickbooks / Uhasibu)
  • Financial analysis and reporting, including budgeting, monitoring and making projections
  • Prepare annual and monthly reports for management &funders (i.e., grant management)
  • Ensure ongoing compliance with key statutory / tax regulations & managing external auditors
  • Support & contribute to key management decisions regarding the company’s financial position
  • Manage day-­‐to-­‐day banking activities including deposits, withdrawals, balances & reconciliations
  • Oversee petty cash & mpesa accounts, disbursing funds in a timely nature, with proper tracking
  • Prepare and remit monthly Payroll and ensure statutory deductions for all staff members

B. Human Resources Management (30%)

  • Drive the HR agenda including supporting the design of key HR policies & procedures
  • Ensure ongoing compliance with key statutory / personnel regulations (incl. PAYE, NHIF, NSSF)
  • Draft & champion a new Employee Handbook throughout the organization
  • Support managers in recruiting, onboarding, and managing performance of employees
  • Build and maintain system for personnel files and key HR data
  • Support & contribute to key management decisionsregarding personnel including compensation
  • Implement training & development programs for talent and performance management
  • Conduct regular benchmarking of industry peers toassess competitiveness

C. General Office Management / Administration (20%)

  • Help design & set up new office space, manage ongoing landlord relations and utilities
  • General office management including office cleanliness, stocking supplies & transport /logistics
  • Build and maintain robust company filing system (both in paper & digital)
  • Keep up-­‐to-­‐date register of all fixed assets & technologywithin the company
  • Manage & mentor junior staff members to support you in finance & admin activities
The above statements of duties, responsibilities, frequency, and percentages are intended to describe the general nature and level of work being performed by individuals assigned to this position. These statements are not intended to be an exhaustive list of all activities and actual duties, responsibilities, frequency, and percentages may vary depending upon assignments and other factors.

The Ideal Candidate

Education & Training

  • Degree or Masters in Business, Financial Management or Accounting (CPA Preferred)
  • Demonstrated knowledge of both for-­profit & non­‐profit accounting methods a strong asset
  • Additional training in Human Resources, Business Administration, or IT valuable
  • Proficiency in Microsoft Office (Excel, Word, Powerpoint) and with Quickbooks or Uhasibu


  • 2 – 5 years of hands-­on work experience in a comparable role (for-­profit or non-­profit)
  • Experience working in a start­‐up environment a strong asset
  • Familiarity with Kenyan regulations and practices, especially in finance & human resources
  • Experience in cross-­border accounting & tax systems an asset

Essential Skills, Knowledge & Abilities

  • Work well both within a team & individually (with minimal supervision)
  • Organized and analytical professional, but with a sense of humour
  • Integrity & curiosity with an appetite to “learn by doing”
  • Project management skills & the initiative to solve problems when you see them
  • A multi-­‐tasker with excellent communication skills with the ability to prioritize & take charge
  • Ability to manage & mentor junior staff members, including as a direct supervisor


To apply online click here or send your Cover Letter and detailed CV to [email protected] marking the subject as “3461”, Your Full name & Phone number e.g. 3461 Barack Obama, +2547xxxxxxxx. If you don’t follow these instructions, your application will not go through.

Deadline for receiving applications: Friday, 24 August 2018


* You will receive a confirmation email and an alert to take a basic screening test over SMS or online. The email with the test may not arrive immediately. Please be patient. The email/SMS test will typically be 5-8 questions to help us understand your background. Regular SMS rates apply to the test.

If you apply and don’t meet these minimum qualifications, we will not be able to move forward with you application.

Posted in Jobs Tags: , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , ,