Job Vacancy – Office Administrator
Line manager(s) reporting to: Head of HR – London
Essential Duties and Responsibilities
Functions of Office Administrator may include:
- Diary Management of Fund Teams
- Travel Arrangements and tracking of all travel.
- Business Visa Applications including work visas for international staff
- Liaising with the IT partner to resolve IT issues
- Expense management – Completing expenses of management, receiving sign off and passing it on to the accounts team.
- Organising meetings, – booking meeting rooms, sending out meeting invites, arranging lunches, booking restaurants and ensuring that the documents for the meetings have been prepared well in advance and transport where necessary.
- Ad hoc office administration
- Enforce clean desk policy in the office.
- Reporting faults with office equipment such as the printer etc
- Ordering and maintaining all office stationery and supplies.
- Fire Warden and First aid person for the office.
- Assist with teas and coffees when meetings are being held.
- Help assist with staff induction
- Minute taking and distributing the minutes after the meeting for sign off
- Invoice processing
- Help assist with office refurb once the new office has been selected.
- Strong organisational skills
- Be able to multitask
- Be able to use computer applications effectively
- Have great attention to detail.
- Person must be very approachable and be able to deal with confidential information.
- Have prior experience in a role with various aspects to it.
- Efficiently communicate both verbally and in written form.
- It would be an advantage if you have experience with Office 365 and Microsoft Teams.
What you will receive in return.
- 25 Holidays plus public holidays – 4 days will be mandatory to use in December when the office close between Christmas and New Year.
- Very comprehensive Medical for you and your family.
- Life Assurance 4x annual salary
- Great team environment and opportunities for career development.
To apply online click here
This position will remain open until filled.
* You will receive a confirmation email and an alert to take a basic screening test online. The email with the test may not arrive immediately. Please be patient. The email test will typically be 5-8 questions to help us understand your background.
If you apply and don’t meet these minimum qualifications, we will not be able to move forward with your application.
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