Job Vacancy – Procurement And Stores Assistant

  Duma Works wrote this on
January 19, 2021 | No Comments

Duma Works is recruiting a Procurement And Stores Assistant for our client. A Conservancy comprising of Ranching and a High-end Hospitality property in Laikipia area.

POSITION: Procurement And Stores Assistant
Reporting to the Finance & Administration Manager

Main Role

  • Ensure that the client maximises value for money through the management of an efficient and effective procurement process with emphasis on pricing and supply reliability

Duties & Responsibilities

  • Monitor stock levels and identify purchasing needs
  • Research potential vendors
  • Maintain updated records of invoices and contracts
  • Conduct market research to identify pricing trends
  • Evaluate offers from vendors and negotiate better prices
  • Maintain strong working relationships with our vendors
  • Generate orders (LPOs) and update and maintain the procurement system (Precoro)
  • Track orders and ensure timely delivery
  • Update internal databases with order details (dates, vendors, quantities, discounts)
  • Prepare cost analyses (when required)
  • Follow up with suppliers, as needed, to confirm or change orders
  • Forward the approved purchasing orders to suppliers and organize for transport.
  • Receiving all the deliveries and raising the GRNs after counterchecking that every item and service indicated on the Invoice is physically correct.
  • Following up on unsupplied or inferior items from the suppliers for return for credit
  • Manage and oversee the redistribution of goods to other departments as required.
  • Management of the distribution of copies of invoices and GRNs to departmental managers for signing to confirm receipt.
  • Collate all the purchasing and receiving documents and availing them to accounts for payment
  • Coordinate and work with the Accounts Department to assist in conducting monthly and annual stock takes as required
  • Manage the Main House maintenance store.
  • Additional support work to the Main House Reception when required to ensure continuity in absence of other staff or when the desk requires 24-hour manning during client visits.
  • Any other duties as may be assigned by management from time to time


  • Age – above 30 years
  • KCSE Minimum C- (minus)
  • Diploma in Procurement or related course / ACCA progress
  • 5 years’ experience in Stores
  • Willing to work upcountry and live on site



  • Proficiency in Computers, with excellent skills in Excel
  • ERP Skills in Stock management
  • Excellent English, spoken and written
  • Good interpersonal skills
  • Customer Care Skills
  • Integrity and confidentiality
  • Team player
  • Excellent time management and information transfer


Added Advantage

  • Knowledge of basic accounting


To apply online click here


* After making your application, you will receive a confirmation email and an alert to take a basic screening test from [email protected]. The email with the test may not arrive immediately. Please be patient. The email test will typically be 5-8 questions to help us understand your background.

If you apply and don’t meet these minimum qualifications, we will not be able to move forward with your application.

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